2022 Dates:  September 17th & 18th
Sat: 10am - 6pm    Sun: 10am - 5pm

Demonstrator Rules

Demonstrator Rules

The following additional rules and guidelines for consideration for being a Demonstration vendor.  All vendors acknowledge they will abide by these rules per the submission of your application.

These rules & requirements are supplement to the overall general guidelines noted in previous page.


  • An educational experience for 3,500 participants and over 200,000 visitors
  • Security
  • First aid facilities
  • ATM Services
  • Trash removal
  • Comfort stations
  • Continuous entertainment on multiple stages
  • Information booth
  • Event marketing and publicity
  • Quality control
  • Crowd control
  • Optionally - One (1) 8’x12’ “Fly” with 8’ front and 7’ rear height OR One (1) 10'x10' tent with sides (For a fee)

DEMONSTRATING: All participants in the Pioneer Village Demonstrator Area must demonstrate their craft, using period methods. Selling is permitted, but demonstrating is required.

SET UP: May begin at Noon the Friday of the festival, and should be complete, with vehicles off the park grounds, by 9:00 a.m. Saturday and Sunday, rain or shine. (See your application for dates)  Vendors may have their own tent/tarp so long as it is canvas and any poles are wood.  No metal or metal/modern material pop-ups allowed.

ACCEPTANCE: All applicants are carefully screened. You will be notified by mail or email of your acceptance into the Festival.  Notifications will be made after the application deadline date.  Please contact your area representative if you do not receive notification after thirty (30) days of the application deadline date.

%SPLITS: (FOOD RELATED VENDORS) Participants are required to submit a detailed financial statement in the format provided by the Festival Board, along with a check for 20% of the net profit. This form will be sent with the final mailing before the Festival. This form and check are due to your area chairperson no later than November 1, 2021.  The application fee is not to be deducted as an expense from  the 20% net profit share. Your application fee is not negotiable or transferable. PAID LABOR IS NOT DEDUCTIBLE AS AN EXPENSE. Failure to meet this deadline will jeopardize your status for future Festivals.

DAILY RAIN POLICY: In the event of rain, goods may be protected by plastic or similar material. Rain gear is acceptable. You may elect to set up after 9:00 a.m., however no vehicles will be allowed to enter the grounds between 9:00 a.m. and 6:00 p.m. on Saturday or 9:00 a.m. and 5:00 p.m. on Sunday. During this time, set up will be at each participant’s discretion. Under wet conditions, it will be acceptable to spread straw in your area. If participants follow the rain policy guidelines, their status will not be in jeopardy for future Festival participation.

TEAR DOWN: Vehicles may not enter the property or line up on the grounds or on city streets prior to the 5pm end of the festival.

FIRES: If you require a fire for demonstrating purposes, please consider using an above ground fire pit or remove sod carefully and replace it at the conclusion of the Festival. Failure to do so will jeopardize future Festival participation.

FIRE EXTINGUISHERS: All Festival participants working with an open fire or require the public to be surrounded by bales of straw must have at minimum an approved and up to date 10lb. COMMERCIAL GRADE (ABC type) fire extinguisher at the fire site.

LIABILITY INSURANCE: The Johnny Appleseed Festival requires that each food serving vendor provide liability coverage with a certificate of insurance in the amount of at least $300,000, naming the Johnny Appleseed Festival Inc. as additional insured. FOOD VENDORS WITHOUT INSURANCE WILL NOT BE ALLOWED TO SETUP.  The certificate is due to the area chairperson within 30 days of receiving notification of acceptance into the Festival.

PRICING: White adhesive decals or white paper hang tags are an acceptable means of pricing items. Please avoid colored decals denoting “sale” items.

ACCEPTANCE: All applicants are carefully screened. No application will be accepted after the application deadline. You will be notified by mail or email of your acceptance into the Festival. Notifications will be made after the application deadline date. Please contact your area representative if you do not receive notification after thirty (30) days of the application deadline date.

For any questions, contact your area chairperson at: This email address is being protected from spambots. You need JavaScript enabled to view it.