Slicing the Apples & Stoking the Fires

1502 Harry W. Baals Dr. Fort Wayne, IN 46805 260-437-0842 jafinfo@johnnyappleseedfest.com

Trappers & Traders Application - Johnny Appleseed Festival

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Trappers & Traders Rules & Guidelines - Application

The following terms and conditions, additional rules and guidelines for consideration for being an Trapper N’ Trader vendor. All vendors acknowledge they will abide by these rules per the submission of your application.

These rules & requirements are supplement to the overall general guidelines noted on our website under – general vendor information.



  • An educational experience for 3,500 participants and over 200,000 visitors
  • Security
  • First aid facilities
  • ATM Services
  • Trash removal
  • Comfort stations
  • Continuous entertainment on multiple stages
  • Information booth
  • Event marketing and publicity
  • Quality control
  • Crowd control

ITEMS NOT ALLOWED UNDER ANY CIRCUMSTANCES: Nothing with China, Mexico, Taiwan or anything with a country stamp on it. This includes but is not limited to knives, sling shots and box items, Non-Period Necklaces, i.e. Dragons, plastic beads, ball link chains, etc., Stick Incense, Plastics of any kind, No modern looking wood or metal toys, Colored rabbits feet, Bright or Neon feathers (Only natural colored feathers are allowed) Wind Chimes, Porcelain Dolls, Pre-packaged candy, Paper and wood fans.


BOOTH/CAMP APPEARANCE: Modern tables must be skirted to the ground with materials appropriate to the mid-19th century. Wooden chairs or bales of straw are appropriate seating. Displays must be created with materials available during the early to mid 1800’s. Modern supplies must be hidden from public view. No aluminum lawn furniture!

LOCATION: Areas will be assigned and locations may not be changed. You must stay within your designated area.

SET UP: May begin on Wednesday prior to festival weekend through Saturday morning 9am.  ALL VEHICLES MUST BE REMOVED FROM THE FESTIVAL GROUNDS BY 9:00 a.m. ON BOTH DAYS WITHOUT EXCEPTION.  Security of merchandise is vendor’s responsibility. (See your application for dates)

CONTRACTS: Applications are non-negotiable and NON-TRANSFERRABLE. If you are accepted into the festival, please do not send someone else in your place because they will not be allowed to set up.

QUALITY: The quality control committee reserves the right to ask vendors to remove items not appropriate for sale or décor.

DRESS: Your appearance needs to comply with our period dress requirements.  You can learn more about appropriate appearances for men, women and children in our general vendor guidelines area.

ACCEPTANCE: All applicants are carefully screened. You will be notified by mail or email of your acceptance into the Festival. Notifications will be made after the application deadline date. Please contact your area representative if you do not receive notification after thirty (30) days of the application deadline date.

FIRES: Fires must be in a dug out area of ground or in a period looking container above ground. If in-ground, remove sod carefully and replace it at the conclusion of the Festival. Failure to do so will jeopardize future Festival participation.

FIRE EXTINGUISHERS: All Festival participants working with an open fire or require the public to be surrounded by bales of straw must have at minimum an approved and up to date 10lb. COMMERCIAL GRADE (ABC type) fire extinguisher at the fire site.

DAILY RAIN POLICY: In the event of rain, goods may be protected by plastic or similar material. Rain gear is acceptable. You may elect to set up after 9:00 a.m., however no vehicles will be allowed to enter the grounds between 9:00 a.m. and 6:00 p.m. on Saturday or 9:00 a.m. and 5:00 p.m. on Sunday. During this time, set up will be at each participant’s discretion. Under wet conditions, it will be acceptable to spread straw in your area. If participants follow the rain policy guidelines, their status will not be in jeopardy for future Festival participation.

WEATHER EVACUATIONS: In the case of a weather emergency, you may be asked to vacate the area. Failure to do so may result in police action.  This is an enforceable mandate put in place by Homeland Security.  Failure to adhere to this policy could mean removal from the festival and future festival participation.

TEAR DOWN: Vehicles may not enter the property or line up on the grounds or on city streets prior to the 5pm end of the festival.

INSURANCE: The Johnny Appleseed Festival Board suggests each vendor provide their own liability insurance.

PRICING: White adhesive decals or white paper hang tags are an acceptable means of pricing items. Please avoid colored decals denoting “sale” items.

SALES TAX: State taxes, when applicable, must be paid by participating vendors.

These rules and guidelines are considered the terms and conditions you agree to abide by upon signing and submitting and application for consideration into the Johnny Appleseed Festival.

If you prefer to NOT apply online, use the PAPER APPLICTION – Download HERE – follow instructions, include payment and US mail.

Application for Trappers and Traders

Trappers Traders Application 2022
Vendor Status
Participant Name
Participant Name
List all merchandise to be sold. New applicants must supply photos of a sampling of your products to be sold.

Address Information


Phone & Contact Information

Your Best Contact Number) Format: 123-456-7890

An application fee is shown below and must be paid with your application. If you are not selected as an vendor - a full refund will be issued. Refunds for accepted participant’s booth fees will be made if the Johnny Appleseed Board is notified of cancellation before August 1st of the year being applied for. After that date, NO refunds will be made.

If you have questions, you can contact the area chairperson at: trappers@johnnyappleseefest.com

Trappers & Traders Application Fee
Includes online processing fee - CHECK ALL THAT APPLY
Total Application Fee

The Johnny Appleseed Festival, Inc. will not be liable for any loss or damage to property of the exhibitor or of its employees, agents, patrons, or guests due to fire, smoke, water from any source, accident from any kind or from any cause whatsoever and will not be liable for injuries to the exhibitor, their employees, agents, patrons or guests for damages or injuries arising from, or in any way connected with the use or occupancy of space. The exhibitor agrees to indemnify and hold harmless the Johnny Appleseed Festival Board and Johnny Appleseed Festival, Inc. against any and all claims of any person whomever, arising out of acts or omissions of the exhibitor, his employees, agents, patrons or guests including, but not limited to, reasonable attorney fees, costs and expenses incurred by enforcing its rights hereunder.

By signing and submitting an application for consideration to this festival, you will have agreed to abide by these rules and guidelines as well as all terms and conditions here setforth. I agree to abide by all rules and vendor guidelines and have read and agree to the vendor guidelines as well as the Terms and Conditions displayed on the online form of this application.

Terms & Conditions Acknowledgement
TYPE YOUR NAME has been set as default for convenience.
This field will be filled in by adminstration upon successful receipt of your electronic payment.
1502 Harry W. Baals Dr. Fort Wayne, IN 46805 jafinfo@johnnyappleseedfest.com 260-437-0842