Trappers & Traders Rules & Guidelines - Application
The following terms and conditions, additional rules and guidelines for consideration for being an Trapper N’ Trader vendor. All vendors acknowledge they will abide by these rules per the submission of your application.
These rules & requirements are supplement to the overall general guidelines noted on our website under – general vendor information.
WHAT THE FESTIVAL PROVIDES
- An educational experience for 3,500 participants and over 200,000 visitors
- First aid facilities
- ATM Services
- Trash removal
- Comfort stations
- Continuous entertainment on multiple stages
- Information booth
- Event marketing and publicity
- Quality control
- Crowd control
ITEMS NOT ALLOWED UNDER ANY CIRCUMSTANCES: Nothing with China, Mexico, Taiwan or anything with a country stamp on it. This includes but is not limited to knives, sling shots and box items, Non-Period Necklaces, i.e. Dragons, plastic beads, ball link chains, etc., Stick Incense, Plastics of any kind, No modern looking wood or metal toys, Colored rabbits feet, Bright or Neon feathers (Only natural colored feathers are allowed) Wind Chimes, Porcelain Dolls, Pre-packaged candy, Paper and wood fans.
IF YOU HAVE QUESTIONS ABOUT AN ITEM – ASK.
BOOTH/CAMP APPEARANCE: Modern tables must be skirted to the ground with materials appropriate to the mid-19th century. Wooden chairs or bales of straw are appropriate seating. Displays must be created with materials available during the early to mid 1800’s. Modern supplies must be hidden from public view. No aluminum lawn furniture!
LOCATION: Areas will be assigned and locations may not be changed. You must stay within your designated area.
SET UP: May begin on Wednesday prior to festival weekend through Saturday morning 9am. ALL VEHICLES MUST BE REMOVED FROM THE FESTIVAL GROUNDS BY 9:00 a.m. ON BOTH DAYS WITHOUT EXCEPTION. Security of merchandise is vendor’s responsibility. (See your application for dates)
CONTRACTS: Applications are non-negotiable and NON-TRANSFERRABLE. If you are accepted into the festival, please do not send someone else in your place because they will not be allowed to set up.
QUALITY: The quality control committee reserves the right to ask vendors to remove items not appropriate for sale or décor.
DRESS: Your appearance needs to comply with our period dress requirements. You can learn more about appropriate appearances for men, women and children in our general vendor guidelines area.
ACCEPTANCE: All applicants are carefully screened. You will be notified by mail or email of your acceptance into the Festival. Notifications will be made after the application deadline date. Please contact your area representative if you do not receive notification after thirty (30) days of the application deadline date.
FIRES: Fires must be in a dug out area of ground or in a period looking container above ground. If in-ground, remove sod carefully and replace it at the conclusion of the Festival. Failure to do so will jeopardize future Festival participation.
FIRE EXTINGUISHERS: All Festival participants working with an open fire or require the public to be surrounded by bales of straw must have at minimum an approved and up to date 10lb. COMMERCIAL GRADE (ABC type) fire extinguisher at the fire site.
DAILY RAIN POLICY: In the event of rain, goods may be protected by plastic or similar material. Rain gear is acceptable. You may elect to set up after 9:00 a.m., however no vehicles will be allowed to enter the grounds between 9:00 a.m. and 6:00 p.m. on Saturday or 9:00 a.m. and 5:00 p.m. on Sunday. During this time, set up will be at each participant’s discretion. Under wet conditions, it will be acceptable to spread straw in your area. If participants follow the rain policy guidelines, their status will not be in jeopardy for future Festival participation.
WEATHER EVACUATIONS: In the case of a weather emergency, you may be asked to vacate the area. Failure to do so may result in police action. This is an enforceable mandate put in place by Homeland Security. Failure to adhere to this policy could mean removal from the festival and future festival participation.
TEAR DOWN: Vehicles may not enter the property or line up on the grounds or on city streets prior to the 5pm end of the festival.
INSURANCE: The Johnny Appleseed Festival Board suggests each vendor provide their own liability insurance.
PRICING: White adhesive decals or white paper hang tags are an acceptable means of pricing items. Please avoid colored decals denoting “sale” items.
SALES TAX: State taxes, when applicable, must be paid by participating vendors.
These rules and guidelines are considered the terms and conditions you agree to abide by upon signing and submitting and application for consideration into the Johnny Appleseed Festival.
If you prefer to NOT apply online, use the PAPER APPLICTION – Download HERE – follow instructions, include payment and U.S. mail.